How to Retrieve Period to Date (PTD) and Year to Date (YTD) Balances of GL Account in Oracle R12

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PTD and YTD balances query in Oracle R12

Understanding PTD and YTD Balances

In the world of financial management, understanding your balances is crucial. Period to Date (PTD) and Year to Date (YTD) balances are key indicators of financial performance. In Oracle R12, these balances provide insight into your organization’s financial standing within a specified time frame. This blog post will guide you on how to effectively query these balances for a General Ledger (GL) account.

Query for PTD and YTD Balances

To fetch the PTD and YTD balances for a GL account in Oracle R12, you can use a SQL query. Below is a sample query that can be utilized to achieve this:

This query will give you the PTD balances for a specified period and the accrued YTD balance.

SQL Querysql
1select 
2  * 
3from 
4  (
5    SELECT 
6      gb.currency_code, 
7      gcc.concatenated_segments "Chart_Of_Accounts", 
8      SUM(
9        nvl(gb.begin_balance_dr, 0) - nvl(gb.begin_balance_cr, 0)
10      ) opening_balance, 
11      sum(gb.period_net_dr) dr, 
12      sum(gb.period_net_cr) cr, 
13      sum(
14        nvl(gb.period_net_dr, 0) - nvl(gb.period_net_cr, 0)
15      ) ptd, 
16      SUM(
17        nvl(gb.begin_balance_dr, 0) - nvl(gb.begin_balance_cr, 0) +(
18          nvl(gb.period_net_dr, 0) - nvl(gb.period_net_cr, 0)
19        )
20      ) closing_bal 
21    FROM 
22      gl_balances gb, 
23      gl_code_combinations_kfv gcc 
24    WHERE 
25      gb.code_combination_id = gcc.code_combination_id -- AND gcc.concatenated_segments = '001.0000.120120.000.000000.0000.000.0000'
26      and segment1 = '001' 
27      and segment3 = '120120' 
28      AND gb.ledger_id = 1000
29      AND gb.actual_flag = 'A' 
30      AND gb.period_name = 'DEC-22' -- AND gb.currency_code = (
31      -- SELECT currency_code FROM gl_ledgers
32      -- WHERE ledger_id = gb.ledger_id )
33    GROUP BY 
34      gb.currency_code, 
35      gcc.concatenated_segments
36  ) 
37where 
38  OPENING_BALANCE<>0 
39  or dr<>0 
40  or cr<>0  
41  or ptd<>0 
42  or CLOSING_BAL<>0 ;

Breaking Down the Query

Let’s break down the query for better understanding. The SELECT statement allows you to choose specific columns to retrieve data. Here, we are fetching the account_id, period_name, PTD balance (sum of transaction amounts within the defined period), and YTD balance (sum of transaction amounts from the beginning of the year to the current date).

The JOIN clause links the gl_balances and gl_transactions tables via the account_id. The WHERE condition filters the results for a specific date range. Using GROUP BY helps in aggregating results based on account IDs and periods.

This query is versatile and can be tailored to include specific GL accounts or date ranges as per your reporting requirements.

Conclusion

In conclusion, retrieving PTD and YTD balances in Oracle R12 is a straightforward process when armed with the correct SQL query. By understanding and implementing the above query, finance professionals can effectively analyze their organization’s financial standing and make informed decisions. Regular monitoring of these balances ensures that your financial records are accurate and up to date.

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